This is the Best Way to Talk to Your Boss About an Extra Work Assignment Interfering With Your Main Job

Dear Office Mom,

I have been working as an administrative assistant since February at my current company. I have proven time and time again that I am smart and deserving of this job to my manager. Recently, one of the project managers (who was the previous administrative assistant) has volunteered for me to work on something for her project while I still have another workload to do for the job I was hired for. The work itself isn’t hard, it’s just very time consuming, and I put the work that I do for my boss and the office before her project. She emails me for updates and gets upset when I’m not as far along as she wants. Who should I talk to about this? Would it be reasonable to ask for more money since I am doing the jobs of two people at the same time? Do I go to HR and discuss my options there? 
— Hannah
Image Source:  Pexels

Image Source: Pexels

Dear Hannah,

Thank you for reaching out to Your Office Mom. After reviewing your question, I suspect that the project manager has expectations that you aren't meeting (through no fault of your own). Perhaps the rules of how it all was going to work were not thoroughly discussed (not unusual). Regardless, I think you need to talk to your boss since as you said your primary responsibility is your main job, not the project. 

First, think long and hard to determine how much time you can realistically spend on the project each day or week. Is it feasible for you to continue to do so? If it is, talk to your boss and explain the situation. Tell him/her you feel you can realistically spend X amount of time on the project and you want his/her approval before you talk with the project manager. 

Then, talk with the PM to explain how many hours you (with your boss' approval) can realistically allocate to the project. Ask if that will be enough time to keep the tasks on track. Then, discuss how the work can be accomplished (which days or whatever) and get a clear understanding of the deadlines and determine if it is even feasible for you to stay involved based on the amount of time you have for the project. If you are still part of the project, agree on how you will keep the PM updated and how frequently. 

I think this approach is logical and positive. You are not complaining; you need clarity. 

As for compensation, I think it is best to talk to HR to explore your options and strategies. HR can give you insights, and if you need to approach your boss, coach you on how to do so.

Good luck!

xo

Yom