One thing you will learn about during any project management training course is the importance of managing time effectively. This is one of the most difficult things about project management. After all, things often change throughout the project lifecycle, which can make it difficult to adhere to the deadlines you have put in place. Nevertheless, there are some things you can do to ensure time is better managed, as you will discover below.
Spend time on dependencies
Firstly, it is important to spend time finding out what the true dependencies are of your project tasks. After all, not all tasks need to be done in sequence. By focusing on this, you will be able to find activities that can be done in parallel. This will save you a considerable time overall. Also, you will get a better understanding of your resource requirements at any given time, enabling you to plan more effectively.
Decompose your tasks
It will be easier for you and your team to see the bigger picture if you break down the structure of the work. Your overall estimates will be more accurate if you estimate the time required for smaller pieces of work. Don’t go too far, however. There is no need to measure things in hours.
Stick to the rules
Guidelines and rules may sound prescriptive, but they can save you a considerable amount of time. Of course, it takes time to put guidelines together for tasks you do often, but it’ll save you much more time in the long run.
You will achieve a lot more by working together to deal with time management issues. It is better to collaborate and determine the best solution to any sticky scheduling problems that have arisen. Schedule a meeting and deal with the issue together.
You don’t only need to work together but you need to work smartly. Companies like Pointivity can ensure your business is in the cloud efficiently and securely, giving you the perfect platform to work to your best level on projects.
Think about your schedule strategically
There are many different ways that you can evaluate your project schedule. Your software probably has a number of different tools you can use to help you with this, for example, presenting the critical path or identifying baselines. This enables you to dig into your schedule and discover strategic improvements you can make.
Use resource calendars
Resource calendars alert you to who is available and when. While they are beneficial for all types of project teams, they particularly show their worth if you are managing a remote team. Make sure the national holidays of people in different countries are marked on the calendar.
This is a difficult one. It is very tempting to overcommit, especially when you have a number of different people demanding things to be completed on time. However, it’s important to have discipline. If you do not have time for something, say so. If you do not know how to do something, say so. If something is not your job, say so. Basically, don’t be afraid to say no.
Follow the tips mentioned above, and you will find it much easier to get on top of time management.