Backing up your business can help you to maintain continuity when disaster strikes. Here are just a few things that you should back up to help keep your company afloat when the worst happens.
Data loss can be enough to permanently bring down a business. It’s important to have copies of all your company data stored securely somewhere. This will allow you to still access your data if important files are stolen, corrupted or accidentally deleted. Having copies on the same drive isn’t recommended – if the drive gets hacked or destroyed, then your copies will be destroyed too. External hard-drives and local servers are much better measures, however the most secure form of data backup is cloud storage, which involves storing files on a remote server that you can access from any device and any location. Whilst there are free cloud servers out there, it can sometimes be worth paying for cloud storage for extra security.
Most modern businesses are reliant on electricity to operate and a power cut can lead to costly downtime. Having a backup power source could help you to keep your machinery running if the mains electricity isn’t working. Petrol generators and solar generators are some of the most effective backup power sources, however they can be costly to buy and set up. If you’re on a tight budget, an uninterruptible power supply could be a wise option – giving you limited power for a temporary period.
Just as many modern businesses rely on electricity to operate, many modern businesses also need a constant internet connection. If your wi-fi connection stops working due to a provider fault or a problem with the router, it’s worth having a backup wi-fi source. Buying a cheap pay-as-you-go router could be an economical option so that you only have to pay for this connection when your primary wi-fi source is down.
If equipment breaks, having spares is always handy, allowing you to keep important tasks running. Whilst some equipment may be too expensive to have a spare for, there may be others that are affordable enough to back up such as having a spare printer in an office or spare chairs in a restaurant. Some offices may go as far as to have a spare PC, whilst some shops will invest in a second POS display so that if one fails they’ve always got one in use.
If employees leave or are sick, you need to be able to carry out their duties in their absence. Making sure enough people are on each shift at one time can ensure that you’ve always got enough hands in case somebody doesn’t turn up. Cross-training staff could also be useful when it comes to important tasks – if you own a bar, it could be important to train multiple people to change barrels so that you’re not reliant on one employees.
Backing up your finances is also important for when unexpected costs come your way. You may be able to insure yourself against certain disasters, so that you don’t have to pay for them out of your own pocket. Alternatively, you could set up a savings account which can only be accessed for emergencies – just make sure that you don’t dip into it for other purposes.