As an entrepreneur, time is one of your most precious assets. Between long to-do lists, the never-ending cycle of meetings, and the constant need to put out fires, a workday can easily get overwhelming. Stress may be synonymous with running your own business, but you can’t allow tension to get on top of you. While small amounts of stress are helpful, allowing yours to grow will impact your productivity, making working an even harder challenge. Luckily, technology can take some pressure off. With that in mind, here are eight business tasks you can automate.
1. Social Media
Social media is a crucial marketing tool for businesses. Not only does it allows you to share company news with your followers, but it also provides a means to speak directly with them. Engaging personally in social media is vital, but that doesn’t mean you have to post all of your content manually. With a content management program, you can write social media posts in batches and schedule their release. You can do the same thing with posting blog content too.
2. Company Emails
Most companies receive hundreds, if not thousands of emails each week. Most of these will be from customers, but you might also receive marketing and promotional content, as well as emails from partners and other important business people. Before you begin responding to these communications, it helps to organize them. You can do this by making use of the folder in your email program. When the time comes to respond, you can save time by using email templates.
3. E-Commerce Reminders
There are many reasons why a potential customer might choose to abandon their cart. Their phone battery might have run out, for example, or their lunch break might have ended. Regardless, it helps to remind them a little while later that they didn’t purchase the products they intended to. This task is very easy to automate, likely using your existing email marketing software. Along with a reminder, you might want to offer a small discount as an incentive.
4. Employee Payroll
Payroll is a task that simply can’t go half-finished. However, it is also one that can take up precious time every single day. To ensure that your HR department isn’t bogged down all the time, you should turn to an employee payroll system. This system will give you and all of your employees real-time access to pay stubs and updated accounts, as well as benefits. It will allow you to be in control of payroll, without losing the time that you need to focus on other tasks.
5. Appointment Scheduling
Scheduling meetings with several different people can be difficult. This is especially true when everyone is just as busy as you are. Rather than email back and forth for days trying to find a time that works for everyone, you can sync your calendars. Once you can see what everyone’s schedule looks like, you’ll find it much easier to find a time that works. Make sure to block off time on the calendar for important work so that you don’t double book by mistake.
6. Customer Support
Small businesses often reach a point where dealing with customer problems using regular email communications becomes impossible. You end up repeating yourself to certain customers while ignoring others entirely. Organizing customer support using help desk tickets will make life much easier for your customer service team. They will be able to see the order that they should respond to enquiries, as well as track the resolutions, saving everyone involved time and hassle.
7. Bill Payments
All businesses have bills to pay, even those run from home. If you’re still making payments manually, either online, over the phone, by post, or in person, it’s time to streamline. Many companies and banks now offer the option to set up automatic payments. This means that you’ll never have to worry about forgetting to pay a bill on time. When you set your payments up in advance, the money goes out of your bank automatically each month.
8. File Backups
Having only one copy of important files is a very risky decision. There is always a chance that those files will be stolen, damaged, or lost, leaving you without crucial data. Instead of setting aside time each day to save these files to an external hard drive, you should set up a cloud-based backup. Whether you establish a weekly or daily time for these backups, you won’t have to do a thing.
To save time in your business, make sure that you automate the tasks listed above.